Integration Management : Chapter 4 ( 4.6)Close Project or Phase

Quick link Integration Management  Process :

4.1 Develop Project Charter
4.2 Develop Project Management Plan
4.3 Direct and Manage Project execution
4.4 Monitor and  Control Project  work
4.5 Perform integrated Change Control
4.6 Close Project or Phase

4.6  Close Project or Phase

This process finalizes all activities across all process groups to formally close a phase or the entire project, as appropriate. The following activities are involved:

·         When closing the entire project, the project manager should review all information from closure of the previous phases. The purpose of this step is to ensure that all project work is complete and objectives have been met.

·         For closure of a phase or the project, the project manager should review the project management plan to ensure completion of all work identified in the plan.

·         The close project or phase process should also establish procedures to document the reasons if a project is terminated before completion.

·         This process also project also established the actions needed for administrative closure, which include:

o   The activities needed to satisfy the criteria for the phase or project.

o   The activities needed to transfer the product , service or result to:

§  The next phase

§  To production or

§  To operations.

.

o   Activities to collect records, audit successes and failures, document lessons learned and archive information for future use.

Close Project or Phase
Inputs	Tools	Outputs
1.      Project  management plan 2.      Accepted deliverable 3.      Organizational process assets	1.      Expert judgment	1.      Final product, service or result transition 2.      Organizational process assets updates

Three Key Inputs for Close Project or phase 

1.      Project Management Plan: One of the key documents that establish the activities that should have been completed before formal closure should occur.

2.      Accepted Deliverables: Includes those deliverables that have been accepted as a result of the Verify Scope process.

3.      Organizational Process Assets: The specific organization process assets that may affect closure activities include:

·         Project or phase closure guidelines (audit, evaluations, transition procedures)

·         Historical information and lessons learned knowledge base.

 

One Key Tool for Close Project or Phase:

1. Expert Judgment: Appropriate experts ensure that closure of the project or phase is performed using the correct standards.

Two Key Outputs for Close Project or Phase

1. Final Product, Service or Result Transition: the name says it all. The product, service or result created by the phase or project must be transitioned or delivered to the next step.
2. Organizational Process Assets Updates: The organizational process assets that may be updated as a results of closure activities may include:
• Project files: Archiving of files such as the project management plan, baselines for scope , cost ,schedule and quality , project calendars, risk registers, planned risk responses and risk impact .
• Project or Phase Closure Documents:  Completion of the projects transfer of deliverables, and documentation if the project was terminated early.
• Historical Information:  Lessons learned and historical information , e ,g actual contractor performance outcomes to be stored in a past performance database for use in selecting future contractors.