Human Resource Management 9.2 Acquire Project Team

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Human Resource Management 9.1 develop human resource plan

Human Resource Management 9.2 Acquire Project Team

Human Resource Management 9.3 Develop project team

Human Resource Management 9.4 Manage project team

Staff acquisition is getting the right people assigned to the project. Failure to do so in a timely manner may affect schedules, costs, risks, quality and ultimately customer satisfaction.

Acquire Project Team
Inputs	Tools	Outputs
1)      Project management plan 2)      Enterprise environmental factors 3)      Organizational process assets	1)      Pre-assignment 2)      Negotiation 3)      Acquisition 4)      Virtual teams	1)      Project staff assignments 2)      Resource calendars 3)      Project management plan updates

Three key inputs for Acquire Project Team:        

1.       Project management plan: The human resource plan (developed by the previous process) provides information about the timing of resource needs, skill sets required and resource charts identifying how many people are needed. Recall that the primary tool to show this plan is the resource histogram.

2.       Enterprise environmental factors: When recruiting team members, the following factors should be considered:

·         Human resource information: Who is available, their previous experience and ability, their interest in working on your project and their cost rate.

·         Personnel administration policies: How is outsourcing conducted?

·         Organizational structure: Functional, matrix or projectized?

·         Location: Single or multiple, domestic or international?

3.       Organizational process assets: Relevant assets for staff acquisition would include organizational standard policies and procedures (HR procedures governing staff assignments).

Three key tools for Acquire Project Team:

1.       Pre-assignment: Usually occurs in either of two circumstances

a.       Particular people were promised as part of a competitive proposal or

b.      Staff assignments on an internal project were made in the project charter.

2.       Negotiation: Reaching agreement with functional managers and project teams about whom you need and when.

3.       Acquisition: When an organization does not have the requisite staff or they are committed to other projects, the needed skill can be procured from outside the organization. Such an action is taken in lieu of hiring and training a permanents employee.

4.       Virtual teams: Virtual teams spend little or no time working face to face. Given modem technology, virtual teaming makes the following approaches possible:

·         Teams with members from different geographic areas.

·         Use people who work from whom or work different shifts.

·         Add special expertise even though they are not in the same location.

·         Pursue project that would have been rejected due to travel costs.

Even using virtual teams, communication and conflict management become more important than ever.

Three key outputs for Acquire Project Team:

1.       Project staff assignments: Recorded using an organizational chart and a team directory.

2.       Resource calendars: Documents the time periods in which specific resources can be used this information must anticipate changes due to vacations, illness, promotion, retirements and so on.

3.       Project management plan updates: The staffing plan on most projects is subject to a variety of changes caused by issues such as holidays, vacations, promotions, and illness and so on.